Afrobot Robotics Festival 2025 - Privacy Policy

Welcome to the Afrobot Robotics Festival's Privacy Policy. This document explains how we collect, use, and protect your personal information in accordance with Algerian Law 18-07 on the protection of individuals regarding the processing of personal data. Your use of our website and participation in the Afrobot festival signifies your full agreement with the following policy.

1. Introduction

Afrobot is a national youth-led initiative with a Pan-African vision, facilitated by Youth House Abderrahman Laala, Algiers, under the esteemed patronage and administrative support of the Wilaya of Algiers. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy applies to all users of our website, our digital platforms, and all participants in our festival and its competitions.

2. Legal Framework

Our privacy practices comply with Law 18-07 of June 10, 2018, on the protection of individuals regarding the processing of personal data. This law establishes the rules for collecting, processing, and storing personal data in Algeria and serves as the foundation for our data protection commitment.

3. Information We Collect

We may collect the following information when you register for our competitions, workshops, or as a volunteer:

  • Registration Data:

    • Team name.
    • Team members' full names.
    • Contact information (email addresses and phone numbers).
    • Country of residence (for participants from Algeria and beyond)
    • Wilaya (for Algerian residents).
    • Educational institution or organization (if applicable).
    • Competition-specific information related to your project or robot.
    • Uploaded files and documentation related to your competition entry.

  • Media Data (from the event):

    • We will be capturing photos and videos of participants, their robots, and attendees during the festival using official cameras and drones.

4. How We Use Your Information

We use your information for purposes directly related to the organization and promotion of the Afrobot festival:

  • Operational Purposes:

    • To process your competition registration and verify your eligibility.
    • To communicate with you about festival logistics, schedules, rules, and results.
    • To manage the competition process, including creating brackets and leaderboards.

  • Promotional and Community Purposes:

    • To publicly display team names, country/Wilaya of origin, and institutional affiliation on our website, social media, and on-site displays to celebrate our diverse community.
    • To use photos and videos captured during the event for documentation, live coverage, and promotion of the current and future Afrobot festivals on our official platforms (website, social media, reports).
    • To promote the festival and, with your team's consent for specific features, announce winners and showcase innovative projects.

  • Administrative and Improvement Purposes:

    • To create and maintain a secure database of participants for organizational purposes and for communicating about future editions of Afrobot.
    • To improve our services and website functionality.

5. Data Storage and Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, modification, disclosure, or destruction. Your data is stored securely on protected servers and is only accessible to authorized personnel within the Afrobot organizing committee involved in the execution of the festival.

6. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share certain information in the following contexts:

  • With Festival Officials: Necessary information (e.g., team/robot details) will be shared with competition judges and technical inspectors for evaluation purposes.
  • With the Public: Team names, country/Wilaya, and institutional affiliations may be made public on participant lists and competition brackets.
  • With Sponsors and Partners: We may share aggregated, anonymized demographic data. Specific team information or contact details will only be shared with your explicit and separate consent (e.g., for "Team Champion" introductions or talent scouting opportunities as outlined in our partnership agreements).
  • With Legal Authorities: If required by Algerian law or a binding legal order.

7. Your Rights

In accordance with Law 18-07, you have the following rights regarding your personal data:

  • Right to Access: You can request to see the personal data we hold about you.
  • Right to Rectification: You can request to correct inaccurate or incomplete data.
  • Right to Erasure (Right to be Forgotten): You can request the deletion of your data, subject to legal and organizational requirements (e.g., we may need to retain data for event archives or legal purposes).
  • Right to Object: You can object to the processing of your data for specific purposes.
  • Right to Data Portability: You have the right to receive your data in a structured, commonly used format.
  • Right to Withdraw Consent: Where processing is based on consent (e.g., use of your image in a specific promotional campaign feature), you have the right to withdraw that consent at any time.

To exercise these rights, please contact us directly via the details in Section 11.

8. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for satisfying any legal, accounting, or reporting requirements, and for maintaining an archive of the Afrobot festival's history.

9. Cookies and Website Tracking

Our website uses cookies and similar technologies to enhance your browsing experience, analyze website traffic, and understand user interaction. You can control cookie settings through your browser preferences.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the new policy on this page and, where appropriate, notifying you by email.

11. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us at:

Afrobot Organizing Committee
92 Bd Des Martyrs, El Madania, Algiers, Algeria
Email: contact@afrobot.africa

Last Updated: June 9, 2025